Executive Secretary – Executive Director’s Office
Reference Code: EDO-000-004
Location: Hong Kong 香港
District: Wong Tai Sin 黃大仙區
Job Category: Executive Director's Office 總幹事辦公室
Job Type: Full time contract 全職合約
Education: Diploma / 大專或文憑
  • Schedule and manage daily appointments and transportation for Executive Director as well as set up and co-ordinate internal and external meetings
  • Keep track of the Executive Director's pre and post meeting documents
  • Handle personal matters for Executive Director as assigned
  • Remind and follow-up gifts and souvenirs for internal staff and external parties
  • Report and remind Executive Director on progress of outstanding and important matters in a timely manner
  • Greet and handle phone calls for Executive Director tactfully and skillfully
  • Review and update office workflow and systems
  • Facilitate Executive Director’s overseas trips including booking tickets, applying visa, compiling travel documents and other preparation and follow up
  • Devise and maintain office filing system; produce reports, presentations and briefing notes
  • Perform general ad hoc duties as assigned by Executive Director
  • Diploma or above in any related discipline with formal secretarial training an advantage
  • Around 8 years’ relevant working experience
  • Experience in co-ordinating with Churches and be aligned with the Organization’s Mission preferred
  • Able to work overtime and work under pressure
  • Knowledge of office management systems and procedures
  • Good organizational and time management skills
  • Ability to multitask and prioritize daily workload
  • Proficiency in verbal and written (English, Mandarin)
  • Familiar with MS Office
  • Comply with vaccine pass requirements and disease prevention measures of employer (get vaccinated)

Interested parties please send resume (including present and expected salary) with applied position to: Human Resources Division, Christian Action, 5/F, 55 Clear Water Bay Road, Choi Wan (2) Estate, Kowloon or fax to 2382 8872 or by email to hrmgr@christian-action.org.hk.

All personal data provided will be kept confidential and used for recruitment purposes only. Applicants who are not contacted within six weeks may consider their applications unsuccessful. The Organization will retain their applications for a maximum period of six months and may refer suitable applicants to other vacancies within the Organization.


有意申請以上職位者請將履歷連同現時薪金及要求待遇郵寄往基督教勵行會九龍清水灣道55號彩雲二邨5樓人力資源科收或傳真至2382 8872或電郵至 hrmgr@christian-action.org.hk。 (信封面請註明申請職位名稱及編號)

申請人所提供的個人資料將會保密並只作招聘用途。如於六星期內尚未收到通知,即表示不獲取錄。然而,申請人的個人資料將被保留不多於六個月, 或會用作考慮機構內的其它合適職位空缺的招聘用途。

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